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Tybee Island, GA 31328
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City Council Agenda/Synopsis

20150820Synposis
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8/21/2015City Council Synopsis 20150820

Mayor Buelterman called the meeting to order at 3:30PM on August 20, 2015.  Those present were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle, Barry Brown and Bill Garbett.  Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Angela Hudson, Finance Director; and Janet LeViner, Clerk of Council. 

Special Event Consideration, The Detour:  Television Show Filming (either August 24, 25 or 26 – depending on weather conditions:  6am – 8pm); adjacent to the Walter W. Parker Pier & Pavilion on the beach.  Turner Broadcasting/Turner North Center Productions, Inc.  Wanda Doyle was excused as she had a previous commitment.  Paul Wolff made a motion to approve.  Rob Callahan seconded.  Vote was unanimous, 5-0.

Wanda Doyle joined the meeting. 

North Beach Restrooms – Approval of Elevations and Concession Stand Limited to Prepackaged Foods only due to Chatham County Health Department Regulations.  Barry Brown was excused from the meeting as he had a previous commitment.  Wanda Doyle made a motion to approve.  Bill Garbett seconded.  Vote was unanimous, 5-0. 

Barry Brown joined the meeting.

Special Event Consideration, Tybee Island Pirate Fest (October 9 – 11:  various times):  16th Street Parking Lot, Tybrisa/Strand; North Beach Parking Lot for 10/10 parade staging and parade route SEABAR (South End Association of Bars and Restaurants).  Wanda Doyle made a motion to approve.  Paul Wolff seconded.  Vote was unanimous, 6-0. 

To request the City Council’s approval to amend by resolution the fiscal year 2014-2015 General Fund Operating and Capital Budget by an increase of $796,226, increasing the budget from $10,092,218 to $10,888,444.  During FY2015 the City acquired parking pay and display meters from Amano, with the options to either have a capital lease with a 5 year term or purchase the equipment outright.  The lease payment is $8,998.00 per month ($8,100 principle and $898 interest).  The City paid two lease payments for May and June 2015.  The City received and installed all 80 meters prior to June 30th.  It appears that there was a verbal agreement not a written agreement that the City would lease the equipment for 2-3 months in FY2015 and pay for the balance due in full from the FY2016 budget.  Since the City did not have a formal lease agreement in effect as of June 30, 2015 and the City received the meters prior to yearend, GASB requires that the City record the cost in FY2015.  The outstanding invoice for the meters if $504,700.  The Parking Service Division requires a budget amendment for $368,340 to cover this additional cost.  We are amended the General Fund Revenue budget line items by an increase of $796,266 to adjust some of the budget line items closer to the actual revenue collected.  This will absorb the additional money needed by the Parking Service Division.  The balance of $427,866 is placed in the contingency line item.  Wanda Doyle made a motion to approve.  Paul Wolff seconded.  Vote was unanimous, 6-0.

Consideration of Ordinances and Resolutions

21-2015, Second Reading, Festival Zone Ordinance.  Wanda Doyle made a motion to approve to include language regarding the audit of wristbands and placement of the City logo on the wrist band.  Barry Brown seconded.  Vote was unanimous, 6-0.

Festival Control Zone Resolution.  Wanda Doyle made a motion to approve with the language addressing the 20% profit for the City and 80% profit for SEABAR for the sale of the wristbands.  Barry Brown seconded.  Vote was unanimous, 6-0.

Council, Officials and City Attorney Considerations and Comments

Bubba Hughes

·        52-2014, Article 7, Tree Ordinance.  Sent to the Planning Commission for their recommendations.

·        07-2011, Article VII, Sec 34, Short Term Rentals.  Sent to the Planning Commission for their recommendations. 

Jason Buelterman

·        Tybee Island Post Theater, Financial support.  No action taken.

Survey Results regarding trash on the beach. Recommendation that there be a Stakeholder Participation Meeting in September and coordinated by the city manager. Ms. Schleicher confirmed.


 

 


20150813Synopsis
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City Council Synopsis 20150813

Consideration of Items for Consent Agenda

Mayor Buelterman called the consent agenda to order at 6:30PM on August 13, 2015.  Those present were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle, Barry Brown and Bill Garbett.  Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Angela Hudson, Finance Director; and Janet LeViner, Clerk of Council. 

Mayor Buelterman listed the following items on the consent agenda:

·        City Council Meeting,  July 9, 2015

·        City Council Workshop, July 16, 2015

·        City Council Public Hearing, July 16, 2015

·        Special City Council Meeting, July 27, 2015

·        Haley Hill, Tybee Island Youth Council, Assistant Director

·        Diane Schleicher, CORE MPO Appointment

·        Audit Committee, Nancy Frankenhauser (re-appointment)

·        Special Event Consideration, Tybee Island Shark Tooth Hunt:  October 18th (10:00AM – 4:00PM), North Beach areas as shown in the application

·        Alcohol License Request – Special Event – Beer, Wine; Paint Georgia Pink, Inc.,  Paint Georgia Pink 5K for Breast Cancer, September 19, 2015

·        Special Event Consideration, Challenge Walk MS, Savannah/Tybee 2016 (February 28):  7:00AM – 2:00PM:  10.15 mile route as detailed application.  National Multiple Sclerosis Society

·        Alcohol, Entertainment, Retail Beer/Wine/Liquor-Package Sales License Request; Liquor/Beer/Wine/Sunday Sales.  Little Italy Tybee (Restaurant, Bar facilities at Hotel Tybee); 1401 Strand Avenue

·        Adoption of DRAFT 2015 Chatham County Hazard Mitigation.  The FINAL approved FEMA Plan may have to be adopted at a later date

·        Guardian Tracking, LLC, Hosted Application Services Agreement

·        Service Agreement, Cash Bond Online, LLC

·        Request Out-of-State Travel, Woody Hemphill, Rosie Laney and Kim Fickes, 2015 National Association of RV Parks and Campgrounds, Daytona Beach, FL (November 3 – 6, 2015)

·        Request Out-of-State Travel, Woody Hemphill, 2015 Florida Recreation & Parks Conference, Orlando, FL (August 31 – September 3, 2015)

·        TEMSCO Maintenance Agreement

·        Approval and acceptance of the Cycle 18 GDNR Coastal Incentive Grant of $30,000 for the consultant fees for data compilation, analysis and GIS.  City will provide a minimum of $3,142 of in-kind services – city staff and volunteer time for data gathering.

·        Confirmation of George Shaw – Director of Planning, Zoning and Economic Development

·        Ecological Planning Proposal – Carrying Capacity Study in Support of Coastal Incentive Grant, Cycle 18 - $30,000

·        Bid for the new Firefighter Breathing Apparatus System – Winning Bidder – NAFECO, $128,826

·        Derelict Structure Removal – Olsen and Associates – Task Order 2014-01(2) – Construction Phase – Increase of $10,000 for construction phase of the project.  Account number 340-6125-54-1463

·        North Beach Dune Maintenance Project – Olsen and Associates – Task Order 2014-2 Construction Phase – Increase of $10,000 for construction phase of the project.  Account number 340-6125-54-1460

·        North Beach Dune Maintenance Project & Derelict Structures Removal – Thomas & Hutton Construction Services – On-site daily inspections, surveys and construction administration phase.

·        BRW Change Order #2 (Final) – Increase of $34,311.23 from $1,473,310.25 to $1,507,621.30 for the Jones Avenue Water Line, Sewer Force Main #6&7.  Account #505-4310-54-1402. 

·        Support Letter for the proposal submitted by a university-industry-government team led by Dr. David Frost at the Georgia Institute of Technology in response to the NOAA Regional Coastal Resilience Grants Program.

·        Request to amend the fiscal year 2015-2016 SPLOST 2014 Capital Project budget by an increase of $89,555 from $983,380 to $1,072,935 by resolution.  In establishing the fiscal year 2016 budget, the City estimated the budget balances for any residual projects that may not be completed and that may carry-forward from the previous fiscal year.  The purpose of this agenda item is to adjust the budget to the actual amount based on the remaining available cash on hand and completed and incomplete projects as of June 30, 2015.  In FY2015, the City collected $570,726.58 in SPLOST 2014revenue and spent $220,547.24, leaving $350,207.30 to carry-forward to the FY2016 budget. 

a)    In the FY 2015 budget the police department had a budget of $60,000 to purchase vehicles of which $12,184 is carried forward to the FY2016 budget because the police department still needs to purchase the equipment to outfit the two vehicles purchased.  In addition, the Police Department’s FY2016 budget was reduced from $120,000 to $60,000; thus making the net budget amendment for the police vehicles line item 322.3210.54.2200 total a reduction of ($47,816).

b)    The Fire Department’s Vehicle line item, 322.3510.54.2200 is decreased by $250,000 because the City does not expect to acquire the vehicle until next summer; the $250,000 will serve as a down payment is necessary.

c)    In the machinery and equipment line item for parks, 322.6125.54.2100 the City separated out the two projects budgeted in this line item (Memorial Park Pavilion - $20,000 and the mobi mats - $20,000) into separate line items.  We set up a line item for the Memorial Park Pavilion, Site Improvements, 322.6125.54.1100, to move the money for this project into to better describe the purpose of the project. 

d)    The contingency line item, 322.9000.61.1000 increased by $276,444. 

Mayor Buelterman called the regular meeting to order at 7:00PM.  All those present for the consent agenda were present.

Opening Ceremonies

Call to Order

Posting of the Colors

Pledge of Allegiance

Invocation – Kyle Shiver, Spiritual Leader, Tybee Spirit

Consideration of Boards, Commissions and Committee Appointments. 

Planning Commission Appointment, Mayor pro tem Doyle recused.  Voting in favor of Charles Matlock were Paul Wolff, Monty Parks, and Rob Callahan. Voting in favor of John King were Barry Brown and Bill Garbett.  Mr. Matlock was appointed to the Planning Commission by a vote of 3-2.

Report of Staff, Boards, Standing Committees and/or Invited Guests

   ·        Jessica Turberville, President, Tybee Island Youth Council
 ·    Quarterly Reports

a)    Wastewater Treatment Plant, Water/Sewer Department 1st Quarter 2015

b)    Tybee Island Police Department

c)    Planning and Zoning Department

d)    YMCA

e)    River’s End Campground

f)     Development Authority/Main Street

g)    Department of Public Works

h)    Tybee Island Fire Department

i)     Human Resources

j)     Finance Department

k)    Parking Services

l)     IT

Citizens to Be Heard: Please limit comments to 3 minutes.  Maximum Allowable time is 5 minutes.

 
·        Pam O’Brien, Short Term Vacation OrdinanceBill Garbett made a motion to discuss the Short Term Vacation Ordinance, 07-2011 at the upcoming city council workshop.  Wanda Doyle         seconded.  Vote was unanimous, 6-0.
 
·        Keith Gay, Friends of Tybee Theater

Consideration of Bids, Contracts, Agreements and Expenditures

LEAF Capital Funding, LLC, Leasing and Maintenance for Copiers.  Monty Parks made a motion to approve subject to Mr. Hughes approval.  Paul Wolff seconded.  Vote was unanimous, 6-0.

Paul Wolff made a motion to approve the consent agenda.   Monty Parks seconded.  Vote was unanimous, 6-0.

Consideration of Ordinances, Resolutions

Second Reading, 17-C-2015, Banners – Section 6-080(J).  Wanda Doyle made a motion to approve.  Paul Wolff seconded.  Voting in favor were Paul Wolff, Monty Parks, Rob Callahan, Wanda Doyle and Barry Brown.  Voting against was Bill Garbett.  Motion carried, 5-1.

First Reading, 23-2015, Amendment to Sec 1-2, Terms and Definitions.  Wanda Doyle made a motion to approve.  Paul Wolff seconded.  Vote was unanimous, 6-0.

First Reading, 20-2015, City Credit Card Usage.  Paul Wolff made a motion to approve.  Bill Garbett seconded.  Vote was unanimous, 6-0.

First Reading, 21-2015, Festival Zone Ordinance.  Wanda Doyle made a motion to approve.  Barry Brown seconded.  Voting in favor were Paul Wolff, Monty Parks, Wanda Doyle and Barry Brown.  Voting against were Rob Callahan and Bill Garbett.  Motion passed, 4-2. 

Council, Officials and City Attorney Considerations and Comments

Bubba Hughes, Resolution Confirming Support for Historic Preservation with Local Historic Districts: 

·        Fort Screven

·        Mid-Island

·        Resort

Rob Callahan made a motion to approve.  Paul Wolff seconded.  Vote was unanimous, 6-0.

Jason Buelterman

·        Five Year Rule

·        Neighborhood Watch Program

·        Natural buffer for DPW site

·        Phase 2, Channel Impact Study

·        Interim solutions for Hwy 80 per DOT recommendations

·        Beach Rules and Crowd Control Task Force Update

Wanda Doyle

·        Additional sand placement above north beach area.  Referred to Beach Task Force recommendations.

·        Plastic film recycling update

·        Beach ashtrays.  Deferred to September 10, 2015 agenda.

·        Putt-putt golf update.  Deferred to September 10, 2015 agenda.

Bill Garbett, Local control of fireworks.  Bill Garbett made a motion to have Mr. Hughes prepare a resolution to our local legislative delegation asking that the Fireworks Legislation that was passed be amended to allow cities to pass local legislation controlling the sale and hours for fireworks in their jurisdiction.  Barry Brown seconded. Vote was unanimous, 6-0. 

Barry Brown

·        Internet access for the elderly

·        Memorial Park Playground

Paul Wolff made a motion to adjourn to Executive Session to discuss litigation, property acquisition and personnel.  Barry Brown seconded.  Vote was unanimous, 6-0.

Paul Wolff made a motion to return to regular session.  Rob Callahan seconded.  Vote was unanimous, 6-0.

Paul Wolff made a motion to adjourn.  Rob Callahan seconded.  Vote was unanimous, 6-0.

Meeting adjourned at 10:30PM

 

________________________

Janet LeViner

Clerk of Council


20150727SpecialCityCouncilMeetingSynopsis
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Special City Council Synopsis 20150727


Mayor Buelterman called the special city council meeting to order at 6:00PM on July 27, 2015.  Those present were Monty Parks, Rob Callahan, Wanda Doyle, Barry Brown and Bill Garbett.  Also attending were Diane Schleicher, City Manager, and Janet LeViner, Clerk of Council.  Paul Wolff attended via telephonic conference. 

Consideration of Bids, Contracts, Agreements and Expenditures

·        Derelict Structure Removal Project:  Approve award to lowest responsible bidder – Massana Construction, $375,617 base bid.  Wanda Doyle made a motion to approve to include Mayor Buelterman signing the agreement.  Barry Brown seconded.  Vote was unanimous, 6-0.

·        North Beach Dune Maintenance Project:  Approve award to lowest responsible bidder – R&E Site Development, Inc. for $274,600 base bid.  Barry Brown made a motion to approve to include Mayor Buelterman signing the agreement.  Bill Garbett seconded.  Vote was unanimous, 6-0.

Bill Garbett made a motion to adjournWanda Doyle seconded.  Vote was unanimous, 6-0.

Meeting adjourned at 6:15PM


 

 



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