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Tybee Island, GA 31328
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City Council Agenda/Synopsis

20160428CityCouncilWorkshopSynopsis
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City Council Workshop Synopsis, April 28, 2016

 

Mayor Buelterman called the workshop to order at 6:00PM.  Those present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, and Barry Brown.  Also attending were Diane Schleicher, City Manager; Angela Hudson, Director, Finance Department; and Janet LeViner, Clerk of Council. 

Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License

Review options for the approval process and location / date restrictions of the proposed Film Related Production Application in preparation for consideration of implementing the Application at the 5/12 City Council Meeting.  Discussion only.

Alcohol License Request:  Beer/Wine/Sunday Sales: RAW Ingredients (new restaurant, already licensed).  Wanda Doyle made a motion to approve.  Monty Parks second.  Vote unanimous, 5-0. 

Consideration of Bids, Contracts, Agreements and Expenditures

GEFA Deep Well Project:  Request for Extended Work Hours for this Public Works Project.  Withdrawn, to be approved at staff level.

Request the City Council’s approval to pursue refinancing the debt for the River’s End RV Park and the three Water and Sewer GEFA Loans.  Wanda Doyle made a motion to approve.  John Major seconded.  Vote was unanimous, 5-0.

Out of state travel:  Heart and Soul Mobile Workshop, Duluth, GA, May 11 – 12, 2016.  Tour travels to Greenville, SC. Wanda Doyle and Monty Parks.  John Major made a motion to approve.  Barry Brown seconded.  Vote was unanimous, 5-0.

Budget Discussions

Quarterly Reports.  No action taken.

Planning and Zoning

Department of Public Works

Tybee Island Police Department

Water/Sewer

Tybee Island Fire Department

Parking

Human Resources

River’s End Campground

Workshop Items

Goals.  Discussion were held regarding 2016 Goals.

Barry Brown made a motion to adjourn.  Wanda Doyle seconded.  Vote was unanimous, 5-0.  Meeting adjourned at 8:35PM.


20160421BudgetWorkshop
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 AGENDA

BUDGET WORKSHOP OF TYBEE ISLAND CITY COUNCIL

APRIL 21, 2016

BURKE DAY PUBLIC SAFETY BUILDING

 

     I.        Call to Order

 
 II.        Budget Discussion

·       Water/Sewer Department

·       River’s End RV Park

·       Solid Waste

·       Emergency 911 Fund

·       Confiscated Asset

·       Hotel-Motel Fund

·       SPLOST 2003 – Capital Project Fund

·       SPLOST 2008 – Capital Project Fund

·       SPLOST 2014 – Capital Project Fund

·       Chatham County SPLOST VI Project

·       Capital Grant Project Fund

III.        Executive Session

a.    Discuss litigation, personnel and real estate acquisition

 IV.        Possible vote on litigation, personnel and real estate acquisition discussed in executive session
 
   V.        Adjournment

 


20160414 City Council Synopsis
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20160414 City Council Synopsis

 

Consideration of Items for Consent Agenda

Mayor pro tem Brown called the consent agenda to order at 6:30PM on April 14, 2016.  Those present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, and Bill Garbett.  Also attending were Diane Schleicher, City Manager; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council.  Mayor Buelterman was excused for this portion of the meeting

Mayor pro tem Brown listed the following items on the consent agenda:

·        City Council Meeting, March 10, 2016

·        City Council Meeting, March 16, 2016

·        Tybee Island Sprint Triathlon:  June 12th at 7:00AM; various locations/routes

·        Alcohol and Entertainment License Request:  Liquor/Beer/Wine/Sunday Sales – Entertainment:  Agave Bar and Grill, 402 First Street

·        Tybee Island Christmas Parade:  December 3rd at 1:00 – 3:00PM:  14th Street parking lot – Tybrisa – Butler – 5th Street @ Gym (end)

·        Lights on for Tybee Celebration:  December 2nd at 6:30 – 9:00PM; Tybrisa/Strand areas

·        Tybee Rainbow Fest Parade:  April 30 @ 3:00 – 4:00PM;  staging at 4th Street – Butler – Strand Avenue

·        Film Production – Krystal:  April 25 – 26th (rain contingency dates are May 2 – 3); North Beach area; Krystal Films, Inc.

·        Alcohol License Request:  Beer/Wine/ Sunday Sales - Dim Schumm, LLC dba Bo Bien Hut (existing business), 1605 Inlet Avenue

·        Proposed Renewed Contract with G & K Uniform Services for public works and water/sewer employees.  Budget Line Item Number (if applicable):  100-4210-53-1720, 505-4310-53-1720 and 505-4410-53-1720

·        Police Radios Purchase Request: Motorola quote (sole source) - $31,878.72.  Explanation: 4 new radios and a spare battery with a car charger for all of the newer radios, as well as, some batteries for our older radios along with a multiple battery charging station for the office.  This will resolve the problems with use of the radios during special events with the officers’ batteries going dead, and they are out of service until they can get a charged one. Budget Line Item Number (if applicable):  100-3210-54-2100 Police Capital Equipment

·        The purpose of this agenda item is to request the City Council’s approval to contract with the Government Financial Officers Association (GFOA) to perform a risk based analysis to determine the City’s financial reserve requirements.

·        Tybee Post Theater Equipment Change Order Request and Budget Amendment – Michael Gaster and Associates - $1,542.42.  Budget Line Item Number (if applicable):  2014 SPLOST Cultural and Recreation – 322-6110-54-2100

·        North Beach Restrooms and Showers: Tippens & Polk Construction – Change Order #2 - $2,700 – Added two movable/locking bollards to the west entrance to prevent public vehicle access via pedestrian walkway.

o   Base Construction Cost                                  815,000.00                      

o   Alternate for signage                                   38,500.00

o   Change Order #1                                          1,661.00

o   Change Order #2                                          $2,700.00

·        Statewide Mutual Aid Agreement and Disaster Mutual Aid Agreement

Mayor Buelterman called the regular meeting to order at 7:00PM.  All those present for the consent agenda were present.

Opening Ceremonies

·        Call to Order

·        Pledge of Allegiance

·        Invocation

 

Recognitions and Proclamations

·        Proclamation – Leonard “The Sandman” Miller

·        Recognition of Tybee Arts Association and Local Community Artist for the design and painting of the Educational Environmental Signage on the city’s beach warning signs.

o   TAA Members:

§ Carole Wilde Jackson

§ Denise Elliot Vernon

§ Crystal Travaille

§ Myrna Giusti

§ Sarah Bernzott

§ Other Volunteers:

§ Patrice Jackson, 18, Armstrong University

§ Alise Jackson, 15, Savannah Arts Academy

§ Olivia Campbell, 13 Coastal Middle School

§ Cadyn Campbell, 14 Islands High School

§ Pixie Travaille, 10 Marshpoint Elementary

§ Trey Travaille 9, Maritime Academy

§ Tripp Travaille 7, Maritime Academy

§ Mary-Cass Steward, 12, Charles Ellis Montessori

§ Robin Leske, 12, Charles Ellis Montessori

 

Consideration of Boards, Commissions and Committee Appointments. 

Mayor Buelterman administered the Oath of Judge pro tem to Frank Cardillo.

Report of Staff, Boards, Standing Committees and/or Invited Guests

·        Waste Collection Update, Ben Wall, Atlantic Waste

·        Dr. Jason Evans, Assistant Professor of Environmental Science, Stetson University:  Final Report and Summary Recommendations from the Tybee Island Sea Level Rise Adaptation Project

Citizens to be Heard:  Please limit comments to 3 minutes.  Maximum allowable times if 5 minutes.

·        Ava McNally, Proposed speed bump on 14th Street

·        Jenni Knight, Jenni’s Treats on the Street

 

Wanda Doyle made a motion to approve the consent agenda.   Monty Parks seconded.  Vote was unanimous, 6-0.

Public Hearings

Variance:  1 Lighthouse Lane, Victor Sasser.  Wanda Doyle made a motion to approve.  Barry Brown seconded.  Vote was unanimous, 6-0.

 

Quit Claim:  34 Van Horne; Dave Makel.  Wanda Doyle made a motion to accept the appraisal and sell the property.  Monty Parks seconded.  Voting in favor were Julie Livingston, Monty Parks, John Major, Wanda Doyle and Bill Garbett. Voting against was Barry Brown.  Motion carried 5-1.

 

Consideration Local Requests and Applications – Funding, Special Events, Alcohol License

2016 Beach Bum Parade:  May 20th at 6:30PPM – 8:00PM; staging at North Beach lot, ending at Strand Avenue.  John Major made a motion to approve with the contingency to include rules that participants do not jump off floats; participants stay in vehicles; and no parking on Butler from 2nd Street to Tybrisa.  Wanda Doyle seconded.  Vote was unanimous, 6-0.

 

Consideration of implementing the Film Related Production Application.  FOR DISCUSSION ONLY.

 

Consideration of Bids, Contracts, Agreements and Expenditures

North Beach Restrooms and Showers – Tippens & Polk Construction - Acceptance of Bid Alternate – Signage for the entrance into the North Beach Parking Lot.

                                          Base Construction Cost                    815,000.00                    

                                          Alternate for signage                        38,500.00 (This agenda  request)

                                          Change Order #1                                   1,661.00

                                          Change Order #2                                   2,700.00 (pending)

                                          Total Construction                                 857,861.00

NO ACTION TAKEN.

 

Consideration of Ordinances, Resolutions

First Reading, 2016-8, Sec 2-218, City Credit Card Usage; Restrictions. Monty Parks made a motion to approve on first reading and replace the language “finance director” with “city manager”.  John Major seconded.  Vote was unanimous, 6-0.

First Reading, 2016-10, Sec 22-96, Recycling.  Wanda Doyle made a motion to approve.  Monty Parks seconded.  Vote was unanimous, 6-0.

Resolution, Georgia Cities Week, April 17 – 23, 2016.  Monty Parks made a motion to approve.  Wanda Doyle seconded.  Vote was unanimous, 6-0.

Resolution Adopting Stephens Day Residential Garbage and Recycling Rate.  Budget Line Item Number (if applicable):  540-00-34-4110 (Solid Waste Collection Charges) and 540-00-34-4120 (Recycling Program Charges). Wanda Doyle made a motion to approve.  Barry Brown seconded.  Vote was unanimous, 6-0.

Council, Officials and City Attorney Considerations and Comments

Tommy Branch, Callaway, Braun, Riddle and Hughes: 

·        Community Resource Committee Reinstatement.  Bill Garbett made a motion to approve.  Monty Parks seconded.  Voting in favor were Julie Livingston, Monty Parks, John Major, Barry Brown and Bill Garbett.  Voting against was Wanda Doyle.  Motion carried 5-1.

·        Courtesy Decal Policy and Form.  Monty Parks made a motion to approve to include mayor and council receiving 15 courtesy decals per year.  Wanda Doyle seconded.  Vote was unanimous, 6-0.

Wanda Doyle

·        Georgia Cities Week

·        Permitting process for films

·        Glass recycling

·        Plastic bag/plastic film recycling

John Major

·        Open Records/Open Meeting Training

·        Review of Municipal Code

Diane Schleicher

·        C-2 Parking

 

Julie Livingston made a motion to adjourn.  John Major seconded.  Vote was unanimous, 6-0.

 

Meeting adjourned at 10:10PM

 

 

 

____________________________

Janet LeViner, Clerk

 

 

 



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